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Registration Practices Assessment Report — Summary

COLLEGE OF EARLY CHILDHOOD EDUCATORS (CECE)

Registration Practices Assessment Report — Revised Summary
COLLEGE OF EARLY CHILDHOOD EDUCATORS (CECE)

Introduction

In January 2012, Ontario’s Office of the Fairness Commissioner assessed the way the College of Early Childhood Educators   registers people who apply for a licence to practise in Ontario, to ensure that the registration practices are fair and continue to improve.  

This summary of the assessment includes commendable practices that are under way and recommendations for improvement.

The College of Early Childhood Educators is subject to Ontario's fair access law, the Fair Access to Regulated Professions Act, 2006 (FARPA). The law spells out the college's obligation to have transparent, objective, impartial and fair registration methods and requirements.

The Office of the Fairness Commissioner

To encourage accountability under the fair access law, the Office of the Fairness Commissioner (OFC) works with professions’ regulatory bodies to improve the way they register people who apply for professional licences. As a result of the OFC’s work, qualified people, no matter where they were originally trained, will have faster, fairer access to their licence to practise here.

In its work with regulators so far, the OFC has found that they have succeeded in streamlining their registration processes, but they need to do more. For example, regulators need to be more transparent and hold their assessment agencies more accountable for fairness.

To encourage, and hold regulators accountable for, continuous improvement, the OFC assesses their licensing practices in a two-year cycle. This cycle includes recommending improvements where needed and monitoring the bodies’ action plans that address the OFC’s concerns. This approach benefits applicants, the professions and the province.

You can read more about the OFC’s strategy for continuous improvement and its guide for assessments elsewhere on this site.

For more information about this particular assessment, contact the OFC.

Note: The words license, register and certify all refer to authorizing a person to practise a profession.

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Commendable Practices

The College of Early Childhood Educators (CECE) is demonstrating many commendable practices, in the following areas. (These areas correspond to the sections of the assessment guide, and are derived from the fair access legislation.)

Information for Applicants

  • The CECE provides a question-and-answer section on its website to address some of the more common issues related to the CECE's registration process.
  • The CECE uses plain language to:
    • inform applicants of its registration policies
    • explain to applicants how they can satisfy the CECE's registration requirements through acceptable alternatives
  • Information about the registration process is organized in separate charts describing the sequence of steps specific to applicants' different backgrounds. These step-by-step instructions are easy to navigate and provide detailed information about each step of the process. This layout enables quick and easy access to essential registration information.
  • The CECE provides information about its qualifications assessment criteria using plain language and a clear format. Information is easy to find. Criteria are described in a direct way and their meaning is readily apparent.

Documentation of Qualifications

  • The CECE enables applicants to arrange for copies of official transcripts and degrees to be sent directly from its third-party qualifications assessment agency (World Education Services) to the CECE. This policy may reduce costs for applicants, as they only have to pay for one set of documents to be sent from the institutions that issued their credentials. For some applicants, this can also mean that the CECE receives required documents faster.

Assessment of Qualifications

  • To ensure impartiality and consistency in its assessment decisions, the CECE uses an ongoing process where assessors conduct blind reviews of applicant files, and then meet to identify, discuss and compare the outcomes of these blind reviews.

Fairness

  • The CECE does not have any requirements for work experience beyond the practical training requirement included in the academic programs that are acceptable to the CECE. There are no specific requirements for Canadian or Ontario work experience.
  • The CECE surveyed its members who received a Certificate of Registration between September 1, 2010, and June 16, 2011, to get feedback regarding their experiences during their registration process. The CECE has analyzed this information and will use the findings to help make future improvements in the registration process.
  • The CECE is working towards full compliance with Regulation 429/07, Accessibility Standards for Customer Service, enacted under the Accessibility for Ontarians with Disabilities Act, by December 31, 2011.

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Recommendations

The OFC recommends improvements in the following areas. (These areas correspond to the sections of the assessment guide, and are derived from the fair access legislation. Recommendations marked "Required" correspond to the practices regulators must demonstrate in order to meet the specific duties in the legislation. Recommendations marked "Good" correspond to the practices the OFC encourages a regulatory body to adopt in order to meet the general duty to provide registration practices that are transparent, objective, impartial and fair.)

Information for Applicants

Status
  • Specify which steps in the registration process can be started and completed outside of Canada. [Good]*
Checked
January 2012
  • Provide information about variables that may slow down the normal registration process. [Good]
Checked
May 2013

Information on Appeal Rights

 
  • On the website, tell applicants that they have the right to a further review of registration decisions made by the registration appeals committee, through Ontario's Divisional Court. [Required; Good]*
Checked
January 2012

Documentation of Qualifications

 
  • For each type of document required for registration, clearly describe the required content and format of the document, and the way that the document must be sent to the CECE (for example, sent directly by the issuing institution, or submitted by the applicant). [Required]*
Checked
January 2012

Training

 
  • Give anti-discrimination training to CECE staff members who deal with applications. The CECE has scheduled this training for January 2012. [Good]
Checked
January 2012

* The CECE implemented all recommendations marked with an asterisk before the OFC completed its assessment. The OFC commends the CECE for such prompt action.

Blank = Implementation is in progress.
Checked = Recommendation is implemented.
Acceptable alternative = Regulator implements acceptable alternative to this recommendation.

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